Vendor Information

Terms and Conditions

1. Companies, organizations, or individuals selling or promoting products or services at Women Rising! Conference (WRC) must rent table space and must confine such activities to the space rented. Exceptions to this requirement must be obtained in writing from WRC prior to the start of the event.
2. Table space assignment will be confirmed only when payment and completed vendor form are received by WRC. In the case that a check is returned for insufficient funds checks, the vendor will be charged a $35 processing fee and another form of payment must be used such as a money order, cashier’s check, cash, or credit card.
3. Table space will be assigned by the Vendor Coordinator, taking into consideration each applicant’s placement preferences and requests whenever possible. All decisions about table space assignments are final.
4. Vendor fees are refundable, less a 50% cancellation charge, provided that WRC receives written notice of intent to cancel not fewer than 2 weeks prior to the start of the conference.
5. Vendors agree that if any default is made in any covenant or agreement contained herein, WRC may, at its option, cease and terminate the contractual relationship.
6. No-Shows: If a vendor or artist fails to check in for their table by noon on the day reserved, they will be considered a no-show and their tables will be offered for sale on a first come, first served basis. Lost tables cannot be reclaimed, and neither credit, nor refund will be given for No-Show tables.
7. Security and Liability
   1. Vendors are solely responsible for collecting and paying all applicable city, county, state, and federal taxes on sales and promotional activities at WRC.
   2. WRC is not responsible for any injury to vendor’s agents or employees, or damage to or theft of property from any cause prior to, during, or subsequent to the event. Vendors hereby expressly agree to indemnify and hold harmless WRC against any and all claims for such loss, damage, or injury.
   3. Vendors are fully responsible for any loss, damage, or injury to property of California Institute of Integral Studies (CIIS) or personnel resulting from vendor’s displays or actions. Vendors are fully responsible for loss, damage, or injury to WRC staff, volunteers, and attendees resulting from vendor’s displays or actions.

Policies and Rules

1. Vendors may not bring their own tables for these spaces unless authorized by the WRC staff before the conference.
2. Additional chairs can be requested on the application, but the additional chairs may not be guaranteed at this time.
3. There are a limited number of tables available.
4. You may not set up goods until you have checked in with the Vendor Coordinator.
5. All vendors/artists are required to abide by the following policies:
   1. You may not sell any food/drinks/snacks of any kind.
   2. You may not sell any 18+/adult products at any time during the conference. WRC is considered a safe environment for everyone of all ages.
   3. You may not sell any weapons, including bladed weapons, live steel weapons, or other hazardous items.
   4. You may not sell any goods that were not specified on the application form or that would violate any of our other existing policies.
   5. No content or signage above a “PG” rating may be shown, given away, sold, or otherwise made available.
6. No candles, incense, or other flammable materials should be burned.
7. Avoid strong scents.
8. Sellers wishing to attend the conference may register and purchase a ticket for the conference at the student rate.

Please read the Terms and Conditions above.